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2024 Virginia Employee Handbook Template

By Employee Handbook Store Staff Writers

Only $39.95 - Create an MS Word employee handbook for small business in The Old Dominion State

Virginia Law recent updates include:

  • Minimum Wage Updates
  • Pregnancy Accommodation Update

This template formatted specifically for Virginia

Buy the VA Employee Handbook Template now

This MS Word template for small business can be completed, then saved as a PDF, RTF or MS Works. It contains all major policies for small business with specific language complying with Virginia regulations, and complies with federal guidelines and requirements for employers.

Creating an employee handbook from scratch can be very time consuming! And now you've been assigned the task of creating one for your Virginia small business.

Simplify things...

This employee handbook template is a better way!

All the hard work has been done for you. The template masters at the Employee Handbook Store created the best employee handbook template on the market. Developed to comply with Virginia and federal labor laws, this template includes the policies used by 99% of all small businesses. You found exactly what you are looking for!

Template formatted specifically for Virginia:

Buy the VA Employee Handbook Template now
  • Virginia-specific template - over 100 policy topics.
  • Easily customize with your company logo.
  • Many topics have multiple options.
  • Easily edit, delete or add topics.
  • Acknowledgement form for employees to sign.
  • FREE Safety Manual template with over 30 topics.
  • FREE No-Compete & Non-Disclosure agreement.
  • FREE Drug Testing Policy and Consent Form.
  • Formatted in Microsoft Word for PC or Mac.
  • Available in PDF format.
  • Available in MS Works format.
  • Available In RTF (Rich Text Format).

Comply With Virginia Requirements

Virginia labor law complies primarily with federal labor laws, and has no special requirements for short-term disability leave beyond federal guidelines. The employee handbook template offered here includes language adhering to the federal requirements for short-term disability leave. Other policies provided in this template adhere to federal labor laws as well, which meet or exceed state laws*. Virginia small businesses will find, included in this template, policies for cell phones and texting, breaks, conduct, employee use of company vehicles, employee dress code, computer use, compensation, and nearly 100 other optional topics.

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Virginia, also known as the "Old Dominion," is a state rich in history, culture, and natural beauty. Virginia was one of the 13 original colonies and played a vital role in the founding of the United States. Visitors can explore the birthplace of American democracy at Colonial Williamsburg, visit the iconic Arlington National Cemetery, or take a scenic drive along the Blue Ridge Parkway. Virginia is also known for its beautiful beaches, including Virginia Beach and the Chesapeake Bay, as well as its world-renowned wineries.

Small businesses are the backbone of Virginia's economy, accounting for approximately 99.5% of all businesses in the state. The Virginia Small Business Development Center (SBDC) is a statewide organization that provides assistance to small businesses in areas such as financing, marketing, and management. Virginia also offers a variety of tax incentives and grants to small businesses, including the Small Business Investment Grant Program and the Small Business Jobs Grant Fund. With a highly educated workforce, access to top-tier research universities, and a business-friendly climate, Virginia is a great state for entrepreneurs and small business owners.

The Virginia Department of Labor and Industry (DOLI) is committed to supporting and promoting small businesses in the state. DOLI provides a range of services and resources to help small business owners comply with state and federal labor laws, including assistance with wage and hour regulations, occupational safety and health standards, and workers' compensation insurance. The agency also offers training programs and educational resources to help small business owners improve their workplace safety and health practices. With its dedication to ensuring a fair and safe working environment for all, the Virginia DOLI is an invaluable resource for small business owners in the state.

Develop a Virginia employee handbook for your business.

A properly crafted employee handbook provides communication of company policy to all employees, and prospective employees. Labor laws require that all businesses have written policy and enforce policies uniformly with all employees. An employee handbook is simply the best, most cost-effective method for complying with this requirement. A variety of methods can be used to inform employees. Posters are popular in some cases, but most often the best method is an employee handbook.

What should be included in a Virginia employee handbook?

As a matter of legal concerns, any policy the company would want to enforce should be clearly documented for the benefit of both the employer and employee. Particularly any policy that could impact hiring or dismissal of any employee, belongs in the employee handbook. If federal minimum standards are used as Virginia standards, the federal guidelines should be included as company policy.

Other helpful information to include.

A well-constructed employee handbook can also include, as a matter of convenience, contact email addresses and phone numbers, holiday schedules, Human Resources Department hours, office hours, and any other information likely to answer employee questions about day-to-day operations.

Resources for maintaining policies per state and federal labor laws.

In Virginia, labor laws that exceed federal labor law requirements, are created by the Virginia General Assembly. Enforcement of labor laws in Virginia is handled by the Virginia Department of Labor and Industry. This agency also processes labor law disputes.

Federal labor laws are developed and posted by The U.S. Department of Labor. To gather current information regarding a specific labor guideline, visit the Guidance Search Device. Additional information can be found via the Employer.gov website.

Who should develop an employee handbook for your small business in Virginia?

If you intend to create an employee handbook from scratch, it is recommended to use HR professionals and attorneys for this monumental task.

However, this project can be simplified by using an employee handbook template. Quality templates, offered by trusted suppliers, can expedite the process from weeks or months, to an hour or so. Templates also reduce costs significantly.

Order a Virginia employee handbook template, from The Employee Handbook Store. Founded in 1991 under the corporate name of The Guru Group, Inc., we have been offering these quality templates for over two decades.

Best VA Employee Handbook Template

Merchant Services

Fastest, easiest & best VA template available!

Logically organized for ease of use, topics are included for policies, procedures, employment standards, benefits, discipline and more. Many topics provide two to four options per topic (based on your preferences) for issues like smoking on company property. Developed by HR and management professionals, this template includes options that comply with federal FMLA and EEOC requirements.

Printable or Save as PDF to post or email

Print and distribute the handbook, or save it as a PDF which can be distributed via email or posted on the web for employees with access.

Sample Employee Handbook Pages

Download immediately and be ready to print and distribute today! The BONUS templates are included at NO CHARGE!

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Other State Handbook Templates


Information About VA Employment

State Legislature & Department of Labor

State-specific labor laws are drafted and passed by the state legislature. Many of these policies follow federal regulations, except where state requirements exceed federal minimums. Once legislation goes into effect, the state department of labor is charged with enforcement. These laws are the foundation of employee handbooks used by employers operating within the state.

Visit the Virginia Legislature website for details on current and upcoming labor and employment policy matters. Review requirements for employers operating in the state of VA. The Virginia Department Of Labor is responsible for enforcing these regulations.

Virginia Department of Labor
13 South Thirteenth Street
Richmond, Virginia 23219
804 371-2327

S.B.A. - Guidance for small business employee handbooks, as well as other resources and tools, are offered to employers at no cost.
U.S. Small Business Administration
409 3rd St, SW.
Washington DC 20416

U.S. Department Of Labor
200 Constitution Ave NW
Washington, DC 20210
866 487-2365

Leading Employers

The VA employers listed here employ a significant number of the workers employed in Virginia. These firms typically offer written employee handbooks to their employees.

Babcock & Wilcox
Centra Health
Chesterfield County Offices
Colonial Williamsburg Foundation
Defense Logistics Agency
Dominion Retail
Garda World Security
George Mason University
Heart & Vascular Institute
Northrop Grumman Shipbuilding
Office of Naval Research
Philip Morris USA
Property Control
U VA Neurological Surgery
University of Virginia
University-Va Health Systems
VCU Health System
Vcu Help System

Small businesses in Virginia, which make up large part of the workforce in the state, are also required by labor laws to have written policy made it available to all employees. Employers are also required to enforce these policies equally among all employees.